Formal Invitation Format | Informal Invitation | Replies | Marking Scheme |

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Formal Invitation Format, Informal Invitation Format, Replies, Samples, Marking Scheme

 Invitation 

Invitations are cards that we use to invite people to special occasions, like weddings, birthdays, housewarming ceremony or inauguration etc. It is meant for a lot of invitees. It is a crucial part of Class 12 English Syllabus and often asked in choice with Notice Writing/Classified Advertisement/Poster Making etc. It is of two types; Formal and Informal. Both kinds of invitation have their replies too which are known as ‘Acceptance’ and ‘Declination’. Let’s have a look at both of them.

Formal Invitation 

Formal Invitation Format : Formal invite/invitation is a kind of standard invite sent out for inviting formal people in formal dress. When we are hosting an event or celebrating something, formal invitations are sent. This kind of invitation should include the full names of the hosts, the date, time of the event along with address of the event. It is also important to use third person (e.g. he, she, they, their) rather than using first person.

Important Points To Remember While Writing Informal Invitation

  • It must be kept in a box
  • Word limit (50 words) is adhered to.
  • It is written in the third person.
  • It must contain name(s) of the host, details of the event, Venue and date of the event.
  • There is no need to name the invitee for it is written on the envelope/cover.
  • Present or future tense should be used.
  • Abbreviation like RSVP (Répondez s’il vous plaît, A French phrase which means ‘Please Reply’) must be used on the left side along with the name of the person to be contacted with his contact number whereas WBCF (With Best Compliments from) to be written on the right side at the bottom of the invitation card.
  • If a VIP is being invited as the chief guest, his/her name must be mentioned.
  • If written for an individual, do add the name of the invitee.

Format of Formal Invitation 

Mrs. & Mr. Sharma request(s) the pleasure of

your benign presence on the

auspicious occasion of

NAME OF THE EVENT (Marriage/Engagement/House Warming/Baby Showering etc.)

On

17th February

at 

Kaka Vatika, Delhi Road

Faridabad (Hry.)

RSVP                                                                                                   WBCF

Sample of Formal Invitation 

Question 1 : Delhi Public School, Bawal is going to organise a Book Fair in its campus on coming 17th March,2022. As Principal of the school, draft an invite to be extended to Mr. Ramanand Kumar (Deputy Commissioner, Bawal) in about 50 words. You are Monika Khanna.

Answer:

The Management, Principal and Staff of

Delhi Public School, Rewari

take pleasure in inviting the

Deputy Commissioner of Bawal

Mr. Ramanand Kumar

 to its third Book Fair

at 

Delhi Public School, Kamalpur Road

Bawal (Haryana)

on 

17th March, 2022

From 11 am to 12 noon

RSVP

Monika Khanna

Principal

Question 2 : Your are the Deputy Commissioner of Bawal (Haryana). You have been extended an invitation by Delhi Public School, Bawal for its third book fair. You have an urgent virtual meeting with CM of Haryana that day. Thus you are unable attend the event. Write a formal reply to the invitation expressing your regret in about 50 words. 

Answer:

The Deputy Commissioner
Bawal, HaryanaDelhi Public School
Bawal,HaryanaSubject: Declination of Invitation for Attending the Book Fair.Sir,

Mr. Ramanand Kumar, Deputy Commissioner of Bawal thanks Delhi Public School for its kind invitation to the Book Fair to be held on 23rd January, 2022 but he regrets his inability to attend the event due to an urgent meeting with the Chief Minister of Haryana. 

Good luck for the event !

Ramanand Kumar
Deputy Commissioner, Bawal

Question 3 : Your are the Deputy Commissioner of Bawal (Haryana). You have been extended an invitation by Delhi Public School, Bawal for its third book fair. You have an urgent virtual meeting with CM of Haryana that day. Thus you are unable attend the event. Write a formal reply to the invitation expressing your regret in about 50 words. 

Answer:

The Deputy Commissioner
Bawal, HaryanaDelhi Public School
Bawal, HaryanaSubject: Acceptance of Invitation for Attending the Book Fair.Sir,

Mr. Ramanand Kumar, Deputy Commissioner of Bawal, expresses his gratitude to Delhi Public School for inviting him to the Book Fair to be held on 23rd January, 2022. He confirms his acceptance with an assurance of reaching there on scheduled time and date. 

Ramanand Kumar

Deputy Commissioner, Bawal

Marking Scheme

Usually invitations whether formal or informal along or their replies carry four (4) marks each in board examinations wherein 1 mark is given for format (Sender’s address, date, salutation, closing etc.), 1.5 marks is given for content whereas the other 1.5 is allotted for expression (Grammar, Spelling, Punctuation etc.) But it will carry three marks in the upcoming Term 2 Examination with the following marking scheme.

  • Format – 1 Mark
  • Content – 1 Marks
  • Expression – 1 Mark

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Informal Invitation 

One, in one’s lifetime, receives a lot of invitations and invites others, too,  every year or the other for one’s marriage, engagement ceremony, house warming, baby showering etc. But there are cases when one has to extend one’s invitations to closed ones (Relatives, Friends, Acquaintances) personally to the occasions. In that case, we write informal invitations to them. Such invitations are sent for personal occasions.

Important Points To Remember While Writing Informal Invitation

  • Write it in First person (I/We)
  • Write only Sender’s address, avoid Receiver’s address
  • Write Date as well however year not required
  • Begin Salutation with Dear
  • Avoid Subject
  • Close the invitation with Your loving friend/sister/brother/nephew/niece etc.
  • Use informal vocabulary
  • Use Active Voice and avoid Passive Voice as much as possible

Format of Informal Invitation

Sender’s address

Date

Salutation

Write content (Body of Informal Invitation) in about 50 words

Your loving brother/sister

Anuj

Samples of Informal Invitation

Mr. R.K. Sharma of 209 A Block, Eden Gardens, Bawal has decided to have a party on the occasion of his 25th wedding anniversary. Draft an invitation inviting his friend in about 50 words. Invent necessary details.

 

209, A Block

Eden Gardens

18th April

Dear Ram

We would like to invite you to our 25th wedding anniversary to be held on 25th of this month at our home for a small party at 6 pm. We expect you to reach timely and enjoy the celebration. The dress-code for this event is Black and Golden. 

Looking forward to meeting you !

Your loving friend

R.K. Sharma

Reply to Invitations

There are basically two types of replies wherein one either accepts the invitation or declines the invitation in order to clear whether one is going to be the part of that event or not. Given below are both the samples of Acceptance and Declination

Sample of Acceptance 

(Being Written on Behalf of Ram)

4316, Shukarpura

Panipat (Hr.)

23rd April, 20XX

Dear R.K.Sharma

I thank you for inviting me to your 25th wedding anniversary to be held next week. I shall be delighted to be the part of that function spending time with you and my other loved ones. I will reach timely and capture all the precious moments. It will be kind if I am provided with the transport for the same.

Your loving friend

Ram

Sample of Declination

(Being Written on behalf of Ram)

 

4316, Shukarpura

Panipat (Hr.)

23rd April, 20XX

Dear R.K.Sharma

I am grateful to you for inviting me to your 25th wedding anniversary to be held next week but I regret my inability to attend the functions due to an urgent meeting with foreign delegates at Dubai on the same day. I shall visit you some other day and love to spend time with both of you.

Your loving friend

Ram

 

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