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Formal Letter Format & Informal Letter Format for Class 12 | Class 11 | Class 10 | Class 9 | English |

What is Formal Letter?

Formal Letter is a written, typed, or printed communication, especially one either sends in an envelope or by mail  or messenger. Knowing how to write formal letters is very important for students. Every student must know about the format and its marking scheme.

A letter can be written for many reasons. We have covered the Format of a Formal Letter, which is different than an Informal one. An Informal letter is to friends, family or relatives. The format for an Informal letter is not as strict as the Format of a Formal Letter. Here, we will talk about Writing a formal letter.

Types of Formal Letter

  1. Letter to the editor
  2. Order letter
  3. Complaint letter
  4. Inquiry letter
  5. Application letter for job

Format of a Formal Letter

1. Sender’s address: Every formal letter begins with a sender’s address. It includes the permanent/temporary address and contact details of the one who is writing the letter. It must be written within 2-3 lines.

2. Date: Having written the sender’s address, the date is written below the sender’s address after skipping/leaving a line. We can write the date either in American or British way of writing the date.

3. Receiver’s address: Having written the date, the address of the recipient of the letter is written here in 2-3 lines.

4. The subject of the letter: After writing sender’s address, the date and the receiver’s address, Writer should specify the subject(Purpose) of writing the letter. It must be brief, clear and written in a single line. 

5. Salutation (Sir/Respected Sir/Madam) : Having written the sender’s address, the date, the receiver’s address and the subject, salutation is written. We must avoid informal adjectives like ‘Dear’ & ‘Loving’ to keep it as formal letter.

6. Body: This part of the formal letter contains the matter. It can be divided into 3-4 paragraphs which are as follow.

Paragraph 1: Briefly Introduce yourself and your motive of writing that letter.

Paragraph 2: Elaborate the matter keeping the coherence of the topic in mind

Paragraph 3: Right a suitable conclusion (What you want or expect from the Receiver of the letter)

7. Complimentary Closing : Don’t forget to add the formal letter with closing that compliments.

8. Sender’s name, Signature and Designation : Before winding up the letter, do not forget to write sender’s name, his/her signature and the designation he/she has.

  • Sender’s address
  • Date
  • Receiver’s Address
  • Subject
  • Salutation
  • Body of the letter
  • Complimentary closing
  • Sender’s Name, Signature & Designation

What is Informal Letter?

A letter written for a casual purpose is called an informal letter. It is not as formal as other letters. Instead, it is written in a way that people speak to each other when they are friends or family members.

Types of Informal Letter

Letter to Friends
Letter to Parents
Informal Acquaintances
Letter to Kith and Kin
Letter to Neighbours

Format of Informal Letter

a) Informal Letter does not have a prescribed Format.

b) It is written as if somebody were talking to other(s).

c) It doesn’t require subject.

1. Sender’s address: Every informal letter begins with a sender’s address. It includes the permanent/temporary address and contact details of the one who is writing the letter. It must be written within 2-3 lines.

2. Date: Having written the sender’s address, the date is written below the sender’s address after skipping/leaving a line. We can write the date either in American or British way of writing the date.

3. Salutation /Greetings (Dear/Loving) : Having written the sender’s address and the date, salutation is written. We must use informal adjectives like ‘Dear’ & ‘Loving’ to keep it as informal letter.

4. Body: This part of the informal letter contains the matter. It can also be written in 2/3 paragraphs.

a) Paragraph 1: Introductory Greetings

b) Paragraph 2: Main content

c) Paragraph 3: Informal Ending

5. Sender’s name or signature: Before winding up the letter, do not forget to write sender’s name or signature.

  • Address of the sender
  • Date of writing a letter
  • Salutation/Greeting
  • Body of the letter
  • Signature of the sender

 

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